Calendar

• Events
  • Edit an event
  • Cancel an event
  • Delete an event
  • Manage registrations (for registration confirmation required)
  • Invite a user to an event (for invitation required)

• For group members
  • Event Calendar options
    • View a calendar
    • Email subscribe to a calendar
  • Events
    • Comment on an event
    • Download an event
    • Register for an event / cancel a registration
    • Email subscribe to an event

Events

1. On the Calendar tab, click New. The Event Calendar - Add/Edit event page appears.
   
   
2. Enter the following event information:
   1. Title
   2. Location: Enter any location. However, to use the Get map check box, the location must be a one that the mapping application can find, or at least a street name and city/state must be entered.
   3. Get map check box: If this check box is selected after entering the location of the event, Calendar will pull a Google map of the location.
3. Website: Enter a URL for the event here if desired.
4. Start: Select the event start date on the clickable calendar or type it and type the start time in the field.
5. End: Select the event end date on the clickable calendar or type it and type the start time in the field. If an end date is not specified, the event will default to one hour long.
6. Description: Enter the description.
7. Registrations (not shown in the screen capture): Select from the following options -
   1. No registration required: There is no registration, invitation, or confirmation. If the event is open registration, a confirmation is automatically displayed. The user is automatically sent an email confirmation as well. When the user views the event, he/she is now shown Update Registration or Cancel Registration buttons.
   2. Registration (RSVP): Users navigate to the event and register for it, and they are automatically saved a spot. An invitation can be used with this registration method.
   3. Registration (no RSVP): Similar to open registration, it allows a user to fill out the registration form, but he/she is not confirmed for attendance until someone manually approves the registration. (Or it may be disapproved.) An invitation can be used with this registration method.
   4. Invitation only: There is no registration form for this event. Users must be invited to the event.
8. Allow anonymous users to register: Selecting this check box allows non-community members to register, but does not confirm their registration. If the event is open registration, someone must approve the registration before the anonymous user can attend. Selecting this check box forces the anonymous user to fill in user information, and once he/she clicks registration, he/she is shown a notice that the registration has been received. They are notified that they will soon receive more information. The user has not yet been confirmed for the event. When a community outsider registers in this fashion, he/she is emailed a registration code that can then be used to cancel the registration.
9. Tags: Any tags that will categorise the event. (The tag will appear in the Tag Cloud widget on the main calendar page, dependent on the number of hits the widget requires before the tag is represented.)

• Click Save. The community view of the event appears. If the Get map check box was checked, the event address and map links redirect the user to a larger map of the event in the mapping service being used.

Edit an event

1. In the calendar event, click Edit in the More options.
   
   
   
   
2. The Event calendar - add/edit event window appears.
3. Make the edits.
4. Click Save.

Cancel an event

1. In the calendar's Upcoming events list, click the event.
2. Click Cancel. If the event is cancelled, it will be displayed in red type on the calendar and event list. If the red event is clicked, the event will state that it has been cancelled. A cancelled event still appears in search results. An event cannot be cancelled once it has been cancelled. Attendees will receive cancellation notices of the change.

Delete an event

1. In the calendar's Upcoming events list, click the event.
2. Click Delete.
3. Click OK in the confirmation dialog. Deleting the event removes it from the calendar and event list. Deletion automatically cancels an event, so attendees are notified of the cancellation. The event will not appear in search results. An event cannot be undeleted.

Manage registrations (for registration confirmation required)

1. Click the event on the calendar.
2. Click More > Registrations. The Event calendar - event registration list appears (depending on user permissions). The list can be sorted by username, registration status (including cancellations), and date registered.
   
   
   
   
3. In order to:
   
   1. Cancel a user's registration - Click ?. The user will be notified of the cancellation.
   2. Confirm registration (for Registration confirmation required) - Click ?. An attendance confirmation notice is shown when the event is viewed, and the user receives a confirmation email from the community.

Invite registrations from the View Registrations page

A manager, by selecting Invite, has the ability to add users to the registration list without their having to register individually.

1. In the User Name(s) or Email Address(es) field, begin typing a user name or email. The list of users with a similar name appears.
2. Select the user or email from the list and continue until all desired registrants have been added.
3. Select the Confirmed registration status.
4. Click Send Invitation(s)

For members of the community, it is suggested to use their usernames - otherwise, an email address can be used.

Invite a user to an event (for invitation required)

1. Navigate to an event and select More > Registrations.
2. Add the username(s) or email in the User Name(s) or Email Address(es) field.
3. Set the status to Invite.
4. Click Send Invitation(s).

An anonymous user who has been invited by email will receive an invitation containing a registration code good for seven days. The user can take that code and follow the link in the email, then finish registering for the event.

For group members

As a member of a group, there are a number of available calendar and event options.

Arm Community Event Calendar options

View a calendar

1. Click the Events link in the group. If the group has only one calendar, the link will take the user directly to it. If the group has multiple calendars, the link will take the user to a list of calendars.
2. Click the calendar to view. The main calendar view contains a large calendar with events and a calendar "More" menu.
3. Navigate to different months in the calendars by clicking "next" denoted by > or "previous" denoted by <.

In the mobile view, the calendar will switch to the small calendar but will have similar functionality.

Email subscribe to a calendar

In the Calendar Links widget, click Calendar notification off. The option changes to Calendar notification on. As a general user subscribed to the calendar, there is only a notification for new events.

Events

Comment on an event

1. Click the event on the calendar.
2. Locate the Leave a comment... area.
   
   
   
   
3. Enter the comment.
4. Click Comment. The comment is automatically published, but it can be edited or deleted by a manager.

Download an event

1. In the Event, select the More option then click Download. A download dialog appears.
   
   
   
   
2. Elect to either open the event with Outlook or other application, or save file. (If other is selected, there is a dialog to select the application.)

If the event is opened with Outlook, it is not already reserved in the user calendar. The user must click File and Save.

Register for an event / cancel a registration

1. Click the event on the calendar. The Event calendar - Add/Edit registration form appears. Where possible, the application tries to prepopulate fields with information from the user profile.
   
   
   
   
2. Click Register. Once the user is registered, they are shown a confirmation in the event window and emailed a registration notice. The event changes to display Cancel Registration and Update registration buttons.
   
   If the event is open registration, a confirmation is automatically displayed. the user is automatically sent an email confirmation as well. When the event is viewed, the Update Registration or Cancel Registration buttons are displayed.
   
   A user can cancel their reservation using the Cancel Registration button. The event will then show that they have canceled the registration and will email them a notice of the cancellation. The user can reregister if there is space in the event attendance. If a user updates his/her registration information, the registration status is not affected.

Email subscribe to an event

In the Event Options widget, click Email subscribe to this event. The option changes to Unsubscribe from this event. A general user subscribed to the event is notified of changes, updates, or comments.